If you have set up your timesheets with a Sign Off Process that includes approval, then once the candidate has submitted their timesheet for the set period, an email automation will be sent to the approvers that are selected:
NOTE: The approvers are listed on the Finance page of the Placement. One needs to be there as a mandatory requirement and up to three can be listed.
The timesheet view on the Candidate Portal:
The approver will receive an email that contains a link to the timesheet entry. Below is an example of a weekly timesheet submission:
From here, they can either Approve or Reject.
If you are rejecting the timesheet, you will need to enter in a reason for the rejection in the Rejection Reason field at the bottom of the screen:
The candidate will see on the portal that the timesheet in the Submitted section has a status of Rejected. When they click into the row to view the timesheet, the reasons for rejection will appear at the bottom. They can then make any amendments and re-submit:
The timesheet will have moved from appearing under the 'Submitted Timesheets' section to 'Unsubmitted Timesheets':